Presentation guidelines and tips

Please find details to help you plan and prepare for your presentation at the conference.  Click on a link below to jump to the presentation type relevant to you.

Workshop Presenters | Symposium Presenters | Speed Talks | Long Talks | Poster Presenters

Workshop Presenters

SESSION GUIDELINES:
Each workshop will be 1.5 hours long. Workshops should be interactive with an aim to foster collaboration and knowledge sharing between participants. Workshops should be structured to ensure that goals of the workshop can be realistically achieved in a 1.5 hour period. As the Workshop Organiser you can utilise the 1.5 hours in many different ways and you are responsible for coordinating the timing of the workshop. Workshop Organisers should act as leadership for the session, guiding participants through activities, and also coordinating PowerPoints if needed, seating and table arrangements, timing, and facilitating the kind of participant involvement you would like.

AV EQUIPMENT:
Each meeting room will have a podium & microphone, data projector, screen and laptop. Laptops will have at least one Web Browser as well as direct internet access. Personal laptops will  also be accepted. Please email your presentations to Shanna Sheldrick of Premier Event Concepts at least 2 weeks prior to the conference, using the address emailed to you. If you do not submit your presentation prior to the conference, please bring it to the conference on a USB, DVD or CD-Rom (clearly labelled with presenter name, track name, presentation date and time) and provide to the AV technician prior to your allocated session time. Note: The conference will not support “Mac” computers or software; but, you can still prepare your presentation on a Mac, just make sure you are using systems fonts like “arial”. If you have questions about presentation compatibility and other media, please email us. Please meet the session chair person in the session room at least 10 minutes prior to session commencement, or in the catering break prior if the session runs directly after another. At this time you should check that the room is set up appropriately and that you are familiar with the equipment. Feel free to contact us to discuss programmatic questions or ideas about making the most of your presentation.

Symposium Organisers

SESSION GUIDELINES:
Each symposium will be one hour long. As the Symposium Organiser you can utilise this hour in many different ways and you are responsible for coordinating the timing and content of all presentations. Symposium organisers should act as leadership for the session, guiding speakers in developing their talks, coordinating PowerPoints, speaker seating, timing, and facilitating the level of audience involvement you would like.

AV EQUIPMENT:
Each meeting room will have a podium & microphone, data projector, screen and laptop. Laptops will have at least one Web Browser as well as direct internet access. Personal laptops will  also be accepted. Please email your presentations to Shanna Sheldrick of Premier Event Concepts at least 2 weeks prior to the conference, using the address emailed to you. If you do not submit your presentation prior to the conference, please bring it to the conference on a USB, DVD or CD-Rom (clearly labelled with presenter name, track name, presentation date and time) and provide to the AV technician prior to your allocated session time. Note: The conference will not support “Mac” computers or software; but, you can still prepare your presentation on a Mac, just make sure you are using systems fonts like “arial”. If you have questions about presentation compatibility and other media, please email us. Please meet the session chair person in the session room at least 10 minutes prior to session commencement, or in the catering break prior if the session runs directly after another. At this time you should check that the room is set up appropriately and that you are familiar with the equipment. Feel free to contact us to discuss programmatic questions or ideas about making the most of your presentation.

Speed Talks

SESSION DETAILS:
Each speed talk will be six minutes long with a one minute changeover. Speed talks will be presented in one hour blocks of 10 talks (max) followed by a 30 minute question/discussion period during which all presenters will be available for discussion with members of the audience.

There is no limit to the number of slides you can use, only the presentation time. Speed talks can have a high impact so it is important to prepare carefully. If you are planning a speed talk, there are some super tips on oral presentations from PubMed Central: click here.

All presenters will be introduced by the Session Chair as per their details in the program e.g. our first speaker is Margaret Smith from Western University who will speak on “Does x make a difference?”. Unfortunately there is not time for longer introductions. Session Chairs will be responsible for ensuring the session runs strictly to time. They will use a timer and will indicate when you are almost out of time. You will receive a time warning at five minutes to indicate one minute remaining. It is important that you strictly adhere to your allocated presentation time. If you go beyond your allotted time the Session Chair has the authority to end your presentation.

AV EQUIPMENT:
Each meeting room will have a podium & microphone, data projector, screen and laptop. Laptops will have at least one Web Browser as well as direct internet access. Personal laptops will  also be accepted. Please email your presentations to Shanna Sheldrick of Premier Event Concepts at least 2 weeks prior to the conference, using the address emailed to you. If you do not submit your presentation prior to the conference, please bring it to the conference on a USB, DVD or CD-Rom (clearly labelled with presenter name, track name, presentation date and time) and provide to the AV technician prior to your allocated session time. Note: The conference will not support “Mac” computers or software; but, you can still prepare your presentation on a Mac, just make sure you are using systems fonts like “arial”. If you have questions about presentation compatibility and other media, please email us. Please meet the session chair person in the session room at least 10 minutes prior to session commencement, or in the catering break prior if the session runs directly after another. At this time you should check that the room is set up appropriately and that you are familiar with the equipment. Feel free to contact us to discuss programmatic questions or ideas about making the most of your presentation.

Long Talks

SESSION DETAILS:
Presenters will be allowed 15 minutes total – this includes time for Q&A. Typically 10-12 minutes for presentations will allow time for questions and the transition between speakers. Long talks will be presented in either one or 1.5 hour blocks of four or six talks respectively.

All presenters will be introduced by the Session Chair as per their details in the program e.g. our first speaker is Margaret Smith from Western University who will speak on “Does x make a difference?”. Unfortunately there is not time for longer introductions. Session Chairs will be responsible for ensuring the session runs strictly to time. They will use a timer and will indicate when you are almost out of time. It is important that you strictly adhere to your allocated presentation time. If you go beyond your allotted time the Session Chair has the authority to end your presentation.

AV EQUIPMENT:
Each meeting room will have a podium & microphone, data projector, screen and laptop. Laptops will have at least one Web Browser as well as direct internet access. Personal laptops will  also be accepted. Please email your presentations to Shanna Sheldrick of Premier Event Concepts at least 2 weeks prior to the conference, using the address emailed to you. If you do not submit your presentation prior to the conference, please bring it to the conference on a USB, DVD or CD-Rom (clearly labelled with presenter name, track name, presentation date and time) and provide to the AV technician prior to your allocated session time. Note: The conference will not support “Mac” computers or software; but, you can still prepare your presentation on a Mac, just make sure you are using systems fonts like “arial”. If you have questions about presentation compatibility and other media, please email us. Please meet the session chair person in the session room at least 10 minutes prior to session commencement, or in the catering break prior if the session runs directly after another. At this time you should check that the room is set up appropriately and that you are familiar with the equipment. Feel free to contact us to discuss programmatic questions or ideas about making the most of your presentation.

Poster Presenters

POSTER GUIDELINES:

Poster displays provide a forum for informal discussion. Ensure your poster is self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material / illustrations will be viewed from distances of one meter or more. Lettering should be as large as possible. If you haven’t prepared a poster before, please see the guidelines given by our colleagues for the recent US Citizen Science Conference (click here) – lots of good tips there (but note that the size requirements are different for our conference). There is also this great web resource from PubMed Central: click here.

Simplicity is the key!

  • brief captions
  • clear tables
  • succinct text

POSTER SIZE & MOUNTING:

  • Each poster is limited in size to 841mm high x 594mm wide (A1 size; portrait orientation)
  • Posters will be displayed on horizontal poster boards which are 1.2m high and 1.8m wide.  One board must be shared by 2 posters.
  • Poster boards will be velcro-compatible. Presenters are responsible for bringing their own mounting supplies (velcro, pins etc). Some spare velcro will be available if required.
  • Presenters will need to bring their printed poster to the conference and submit an electronic copy of their poster (to be put online after the event).

TIMING:

  • Posters presenters are to ensure their posters are set up by morning tea on Thursday 8 February.
  • There will only be one Poster Session during the conference, on Thursday 8 February from 1:30pm – 3:00pm. This will be dedicated time for all attendees to visit poster authors and not compete against other sessions.
  • Poster presenters will be expected to stand by their posters to discuss their projects and answer any questions.